Keep the seller and paperwork together
Record the customer or supplier, agreed price, purchase date and payment details. Keep supporting documents and signatures with the purchase, and print the buying agreement.
Jewellery and watch buy-in software
Buy it in.Keep the detail with it.
A watch you have sold before. Another delivery of a line you already stock. A one-off ring bought over the counter. Record the seller, the price and the piece, then create a stock record or replenish an existing one.
A shop visit. A personal demonstration. One month’s free demo-store access.
- Keep the purchase detail
- Recognise returning stock
- Prepare the piece for sale
Built for your working day
Same model. Different watch.
Reuse a template for familiar model details, then record what is particular to this piece. When saving a template, Stockbox leaves out the year and date on card, so those details can be entered for the next watch.
- Jewellery and watch attributes, including model and serial details
- Custom stock references for the pieces you buy
- Purchase details linked to the resulting stock record
The detail that matters
Built for the way stock comes through your door.
Seen that serial number before?
A watch can come back to your shop. If its serial already exists, the buy-in warns you and lets you confirm before continuing. You can record the new purchase without inventing a different serial.
More of a line you already stock?
Choose Replenish existing stock and select the product. Publishing the buy-in adds the incoming quantity to that record and logs the change against the purchase.
From the purchase to the next job
Keep the buy-in linked as you prepare the stock record. Manage the description, images and selling price, with jewellery and watch repairs in the same system when a piece needs work.
A practical way to work
From a purchase to a product.
Start with the seller
Select the customer or supplier and record the agreed purchase price and date.
Identify the piece
Use the relevant attribute template and enter this item’s details, including the serial where needed.
Complete the purchase record
Record payment details, supporting documents and signatures, then print the agreement.
Create or replenish stock
Prepare a new product record, or add the incoming quantity to an existing one.
From people in the trade
You know a good piece. We help with what follows.
Stockbox grew from the daily needs of The Diamond Box. We help you set up the templates, stock references and buying process your team will use, then practise it together before launch.
Help preparing your stock
Photography and listing services are available when your team needs an extra pair of hands. Get more of your stock ready to sell.
See our specialist servicesKeep your Shopify website
Keep your storefront and connect it to Stockbox. Products, images, prices, stock, customers, orders and refunds sync both ways. Your shop uses Stockbox POS.
Explore Stockbox with ShopifyWe agree your setup, data preparation and any additional services before you commit. See Stockbox packages
A few practical questions
Know how it will work.
Can I buy a watch with a serial already in the system?
Yes. The buy-in checks for an existing serial and shows a warning. You can cancel to review the details or confirm that you want to continue with that serial.
Can I reuse product details without copying the year and card date?
Yes. Save an attribute template for details you use again. Year, Date on card and Location are left out of the saved template. Check and complete the individual piece’s details before saving the buy-in.
Can a purchase add to an existing stock quantity?
Yes. Choose Replenish existing stock and select the product. When published, the incoming quantity is added to that stock record, with the buy-in reference and quantity change recorded in its activity history.
Can I keep seller documents and a signed agreement?
Yes. The buy-in supports customer or supplier details, document attachments, payment records and customer and staff signatures. You can print the buying agreement from the purchase record.
Can I use the resulting stock record for my website and eBay?
Yes. Prepare descriptions, photographs and selling prices in the product record for your Stockbox website and eBay listings. A piece that needs work can also be managed through Stockbox repairs.
Is scrap-gold buying included in the platform?
Stockbox also supports a dedicated scrap-gold buying process. Explore scrap-gold buying and see how it fits alongside your other purchases.
Let's start at your shop
A conversation.
A visit. A proper look.
Meet people who understand jewellery retail. We will look at how your shop works, demonstrate Stockbox on site and give you one month's free access to a demo store.
- Show us the processes you want to improve
- Get your team's questions answered
- Agree the next steps before a live move
Prefer to speak to us first?
020 4629 3701
Shop visits arranged with our team for UK jewellers. Demo access is to a demo store; a live setup and any additional services are agreed separately.
Arrange a Shop Visit
Tell us what you buy: individual pieces, returning watches or repeat stock. We will show your team the relevant purchase and stock workflows. Required fields are marked *.